Preparation is key when faced with an impending hurricane or other natural disaster. You should have a plan in place to safeguard your small business accounting records. Here are a few suggestions:

Safeguarding your small business accounting records in case of a hurricane

1. If you use desktop accounting software like QuickBooks Pro – make sure your files are backed up. I recommend using a remote back up service like Carbonite or Mozy. If you don’t use a remote back up services, be sure to make a back up of your files and take it with you in case you have to evacuate.

2. Have all of your business records stored in a central location and be ready to take your records with you if you evacuate. If you don’t evacuate, be sure your records are stored in a high place in case of flooding. Important business records include business formation documents, contracts, legal documents, client files, password lists, and business receipts and statements.

3. Safeguard computers and other valuable office equipment. In case of a lightnight storm, be sure to unplug all your electronics. They may be damaged if lightning strikes. Store valuable equipment away from windows, preferably in a high place. If evacuating, take your laptop with you if possible.

4. Be prepared for the possibility that your home or office will have no electricity for a few days. This will definitely interrupt your business.

Keep calm and be smart. I have been in a few hurricanes and they can be very stressful. Take care of yourself and your family first.

 Here’s an infographic for you to save and download: