how to customize quickbooks online

How do you get QuickBooks Online tailored specifically for your company? Customizing QuickBooks Online will help you to streamline your workflows so that you can work efficiently and save time. In the next series of blog posts, I will show you how to customize QuickBooks Online – company settings and other important settings.  We’ll take it one section at a time so that you don’t get overwhelmed.

 

You can customize the look, feel, and inner workings of QuickBooks Online by editing the company Settings.

Click on the Gear Icon on the upper right.

Click Company Settings.

how to customize quickbooks online

The Company Settings windows shows settings for:

  • Company
  • Sales
  • Expenses
  • Advanced

In this post, I will cover the Company settings. Click on Company settings on the left (if it’s not already clicked).

how to customize quickbooks online

Click on the pencil icon on the right to edit any of the fields.

 

Customize the company name and logo

Click Customize logo to upload a logo. The logo shows up on invoices, sales receipts, and purchase orders.

Enter or update the company name.

Click “Add legal name” if the company has a different name for legal purposes.

Click Save.

how to customize quickbooks online

Enter contact information

Enter your company’s address as well as other contact information.

how to customize quickbooks online

Here are a couple of handy tips:

  • To enter the address and e-mail that you want your customers to see on invoices: Add the “customer” address and “customer email” fields.
  • Click on the Question Marks if you’re not sure what a field is used for.

Click Save when you’re done with this section.

Enter the accounting method

Select accrual or cash.  Choose Accrual to report income when you bill a customer; choose Cash to report income when you receive payment from a customer. Most small businesses choose Cash. Don’t worry if you get this wrong; you can change it later.

how to customize quickbooks online

Click Save when you’re done with this section.

Enter the employer ID (EIN)

how to customize quickbooks online

Enter your company’s tax ID number.

Click Save when you’re done with this section.

Select the tax form used

Select the tax form your company files for tax purposes. If you’re not sure, choose Not sure/Other/None for now, and then consult your accountant.

how to customize quickbooks online

Click Save when you’re done with this section.

Categories – use classes and locations

how to customize quickbooks online

You can turn on Classes and/or Locations (depending on your version of QBO) from the Company settings.

Classes adds a Class field on forms so you can assign transactions to different segments like departments, locations, and product lines.

Locations adds a Location field on forms so you can assign transactions to different locations like stores, sales regions, and counties.

Click Save when you’re done with this section.

Customer label

The Customer Label allows you to choose the name you will use to refer to your customers (Clients, customers, donors, guests, members, patients, tenants)

how to customize quickbooks online

Click Save when you’re done with this section.

Click Done on the bottom right to close Company Settings.

Here’s a Slideshare presentation for all the steps: 

I’ve shown you how to customize QuickBooks Online – Company Settings. I urge you to spend a little time customizing these settings so that you are on your way to having a clean QuickBooks file with meaningful reports. On our next blog post, I will go over Sales Settings.
Any comments or questions? Just let us know through the comment section below.

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