Hello again. I hope that you are following all of our step by step QuickBooks Online tutorials. There are still plenty more to come. Last time, I showed you How to Enter a Vendor Bill in QBO . In this post, I will show you how to pay bills in QuickBooks Online.
Does QBO send bill payments to your bank?
Just to clarify, QBO does not send payments to your bank (like online bill pay). In this tutorial, you will learn how to mark bills as paid and how to print checks that you can mail to your vendors.
First, make sure that you order “QuickBooks Compatible” checks. You want to order the 3-part kind. You wouldn’t want to spend a lot of money on the wrong kind of check. You can order checks from Intuit or you can do an online search for “QuickBooks compatible checks”.
Pay Bills in QuickBooks Online
First, you need to enter bills in QBO .
Next, click on the Create (+) menu at the center top and select Pay Bills.
The Pay Bills window will open.
- Select the bank account to post the payments to.
- Enter the date that will print on the checks.
- Enter the starting check number.
- Click on the bills you want to pay.
- The total payment amount is the total of all the bills that you want to pay.
- Click Save and print.
Print checks set up in QuickBooks Online
The first time that you print checks, the Print Checks window will open. You will have the opportunity to print a sample check.
- Select the type of check – I recommend the 3-part voucher checks.
- Load blank paper in your printer.
- Click View preview and print sample
- Place the sample on top of a blank check and hold them both up to the light to make sure everything lined up properly.
At the bottom right of the page, you can answer the question – Are all fields lined up properly? If so, click “Yes, I’m finished with set up”.
Tips on printing checks
I normally make a copy of a check and do my test print on a copy of a check. This way I can make sure that I know how to feed the checks into the printer. Some printers print paper in reverse order or in unexpected ways. Be sure you know how to work with your own printer’s settings. If you are having problems printing, your printer is the likely culprit.
Print checks in QuickBooks Online
Next, the Print Preview window will open. Load blank checks into the printer. Make sure that the check number matches the starting check number you entered in QBO. Click Print on the bottom right.
Then, you will see the Print window. Select the printer you want to print to and click Print.
Make sure that everything printed correctly. A window will open asking whether your checks printer correctly. Answer accordingly and click Done.
Sign your checks and remove any remaining blank checks from the printer.
If you keep paper files, tear off the bottom part of the 3-part check and staple it to the vendor bill.
You are done! You have learned how to pay bills in QuickBooks Online. Wasn’t that easy? The trickiest part is making sure that the checks print out in the correct order and remembering to remove any blank checks from the printer.
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